How to Book Flight Itinerary and Hotel Bookings for Schengen Visa Application Process

How to Book Flight itinerary and Hotel Bookings for Schengen Visa Application Process

The very thought of travelling to another country brings up the term visa. Hence visa is not an unfamiliar term for a seasoned traveller. A travel visa is a document that allows a foreigner to enter, stay and exit a country legally. While some countries do not require a visa to travel, some offer visa on arrival, while others mandate that the visa must be applied for and has to be approved before the travel begins. This is no different to European countries, where Schengen visa has to be applied and approved prior the start of the journey.

What is a Schengen Visa and why do you need one?

Of the 50 European countries, 26 of them have signed the Schengen agreement which allows its citizens to roam around freely without any border restrictions between these countries. These countries are: Austria, Hungary, Norway, Belgium, Iceland, Poland, Czech Republic, Italy, Portugal, Denmark, Latvia, Slovakia, Estonia, Liechtenstein, Slovenia, Finland, Lithuania, Spain, France, Luxembourg, Sweden, Germany, Malta,  Switzerland, Greece, Netherlands.

If you are a citizen of a Schengen member country, then you do not need a Schengen visa and you can travel freely within Schengen countries. If you are not a citizen of Schengen countries, then check this document by European Commission if you need to apply for a Schengen visa or not.

I’ve travelled to Europe from the past two years and always, applying for a Schengen visa is a major task at hand. The sheer amount of documentation needed – Flight itinerary, Hotel bookings, Travel insurance, Cover letter and other documents, though not impossible to do, make it a daunting task to accomplish.

Somewhere in North Iceland

Why is a Flight Itinerary important for Schengen Visa process?

Though Schengen Visa allows you to travel freely within its countries, you need to apply visa to a specific Embassy of the Schengen country. The country to which you apply your Schengen visa depends on your travel itinerary. Rule of thumb is to apply to the embassy of the country in which you will stay for a maximum duration of time. If the number of days of stay in 2 specific countries are the same, then apply to the country you will fly into first.

Coming back to the question, why is a flight itinerary important for Schengen visa – Each Schengen country has its own set of rules to adhere to while applying visa. But, the general requirement asked by almost all Schengen countries is a Flight Itinerary.

A Flight Itinerary is a document that indicates the flight booked for your journey to Schengen countries. It consists of the airline name, passenger details, flight details and flight booking number/ reservation code. Also note that embassies ask for confirmed return ticket itinerary and not an open ticket or a one way ticket. This is to ensure that the tourist must exit the Schengen area before their time on visa lapses.

Are hotel bookings needed to apply for Schengen Visa?

Yes. Just like flight bookings indicate that you will enter and exit the Schengen area in time, hotel bookings indicate that you have a proper place to stay while you are in Schengen Area. This also indicates that you have enough money to support yourself while you are here and you won’t resort to jobs to support your basic needs while you are here on a tourist visa.

Our Hotel in Iceland

How can I go about these bookings?

Simpler and easier way is to go ahead and book your flight and do all relevant hotel bookings. But, the downside of this method is that you will lose thousands of dollars in an unfortunate incident of visa rejection. Then, what is the alternative?

Is there an alternative way?


For hotel bookings, some websites offer bookings with free cancellation. You can book those but make sure you enter names of people who are applying the visa in the place where we enter the name while booking the accommodation.

Alternatively, you can get a confirmed reservation for your flight ticket instead of buying an actual flight ticket. This website offers confirmed Flight Reservation for Visa which can be shown during your Visa application process.

P.S: Make sure that the embassy you apply to, accepts reserved flight tickets and do not demand for an actual flight booking.

In the above case, it is really safe to spend a few dollars on reserved flight itinerary than pouring hundreds of dollars on real flight ticket. In this way, we can be assured of reduced loss, just in case the visa is rejected.

Plitvice Lakes in Croatia. A valid multiple entry Schengen visa will allow you inside Croatia

Why go with Schengen Flight Reservation Visa (SFRV Travels)?

  • They are a USA registered company based in New Castle DE.
  • They are highly regarded in the travel space and have helped many travellers to make their travel dream come true. Here are a few testimonials.
  • Their website is encrypted and is completely safe to do any monetary transactions.
  • Their pricing is reasonable
  • The customer service is lightning fast and is available 24/7 for 365 days in a year!

How to book flight itinerary and hotel bookings for your Schengen Visa?

The best part about booking from the above website is the fact that, you need not go elsewhere to do hotel bookings and to secure your medical insurance. You can choose a package which includes what you need.

Ordering you flight itinerary is extremely simple and you can do it at the comfort of your home/office within minutes. Let me explain it step by step.

Step 1: Select the package that fits your requirements and click on Buy now. In the below picture, you can see that there are separate packages for Flight itinerary, Hotel bookings, Flight + Hotel and Travel Insurance. Note that price quoted is for each passenger.

How to Book Flight itinerary and Hotel Bookings for Schengen Visa Application Process


Step 2: Enter details of your trip and your preferred flight network and stop overs if any.


How to Book Flight itinerary and Hotel Bookings for Schengen Visa Application Process


Step 3: Go to the payment section below and finish your payment. And voila! The itinerary will arrive in your inbox within the stipulated time.


How to Book Flight itinerary and Hotel Bookings for Schengen Visa Application Process

P.S: Simply insert your card details to pay your total invoice of your order which will finalise your your order on the website. Don’t hesitate while entering your card details because this website uses 256 bit encryption, so the transaction is 100% safe and all credit card information on this website is completely encrypted.

How do I verify my flight bookings?

It’s a very valid question indeed. You pay the money and receive a document. How do you verify that the flight reservation is valid and not a fake photoshopped pdf. It is simple. Just log on to the airlines website to which the booking has been made. Enter the reservation number provided in the document. And check your flight itinerary details, straight from the airline website. Check this page for more details on this.

SFRV Travels is a pioneer in this field and has been successfully doing business from more than 4 years and hence a trustable entity. So be rest assured that any documents you get from them are authentic and original. If you find any discrepancies in the itinerary received, then do contact their customer care on toll free number +1 800 490 5832.

Some more info:

  • If you are doing group bookings, then you can get a good discount on individual itineraries. Drop them a mail or chat with their online executives for more information on this.
  • Have a look at sample flight itineraries here.
  • Confirmed flight itinerary is valid for 2-3 weeks.
  • There are no cancellation charges for reserved flight bookings. It is included in the package free of cost.
  • You can avail this service not only for Schengen Visa, but also for any visa that allows reserved flight bookings.

I hope I was able to throw some light on importance of flight itinerary while applying for your Schengen visa. Also make sure you have crafted a strong cover letter to put forth your reason to travel to that/ those particular countries. Check this post to write a fool proof cover letter.

Alberobello in Italy. Don’t miss it while you are in Europe!

With this easy option, applying for a visa is no more hassle. Have an enjoyable visa application process. Happy travelling! Meet you in the next post!

Pin it for later:

How to Book Flight itinerary and Hotel Bookings for Schengen Visa Application Process

If you liked this post, show us some love and pat us on our backs! Like us on Facebook, follow us on Twitter and Instagram and subscribe to our Youtube channel!